Job Description

Job Description

Job Description

Position Summary

Join the dynamic team at HFW Companies as a Payroll Specialist and embark on a thrilling journey with us! As a key player in our expansion, you will lead the charge in streamlining payroll operations across 10 diverse firms using cutting-edge ADP technology. Dive into the heart of change management as you ensure seamless transitions, working hand in hand with stakeholders from various departments and locations.

As a Payroll Specialist, you will handle the accurate and efficient processing of payroll and benefits and be instrumental in configuring the ADP payroll system to meet each firm's unique needs. Your role will involve providing essential training and support to employees, paving the way for a smooth and successful transition. Your adaptability and dedication will be paramount as we navigate this period of change together.

Enjoy the flexibility of a fully remote position, alongside benefits such as Flexible Time Off, 401k with match, semi-annual bonuses, and a wide array of comprehensive medical coverage plans. Don't miss this opportunity to be at the forefront of innovation and make a significant impact on our organization's growth and success!

Company Overview 

Join HFW, a dynamic professional services company founded in 2020 by industry veterans Michael Hein, Matthew Westphal, and Daniel Forguson. Unlike traditional mergers and acquisitions, HFW takes a unique investment approach that prioritizes the growth and success of its strategic partners and legacy brands without the traditional M&A disruptions and while keeping a focus on its people and their firms' unique cultures.    At HFW, we believe in investing differently. Based in St. Louis, we are committed to building a national network of collaborative partners who support each other and drive innovation for our clients on a larger scale. Say goodbye to the disruptive practices of industry giants and join us in shaping a new future for professional services. Apply now to be a part of our innovative team at HFW! 

Essential Responsibilities:

• Work with managers for timecard accuracy, issues and corrections. Ensures timecard and payroll policies are followed.
• Responsible for the preparation and processing of multi state weekly payroll runs including entering time and validating payroll prior to transmission.
• Ensures all benefit codes and deductions are performed accurately.
• Partners with HR on other benefit-related items as it pertains to the processing of payroll.
• Meet daily and weekly time-sensitive deadlines.
• Establish and ensure accuracy of federal, state, and local taxes, social security contributions, employee benefit contributions, fringe benefits, garnishments and other deductions of employee paychecks.
• Assist with balancing payroll accounts by resolving payroll discrepancies.
• Analyze and respond to inquiries from employees regarding paycheck amounts, deductions, leave accruals, direct deposit, and other concerns.
• Process new deductions for garnishments, withholdings, liens, Loans and other payroll related deductions.
• Research and gather required documents to set up required tax accounts in new states where companies operate. Research payroll tax payments and data discrepancies with federal, state and local agencies, and work with tax agencies as well as internal staff for resolution.
• Work with payroll system to ensure that the company is following federal, state, and local legal requirements, establishing state tax, unemployment tax and local city/territory accounts as necessary. Responsible for monitoring and completing tax filings as necessary.
• Administration functions include filing, running reports, effective record keeping and communication.
• Maintains employee confidence and protects payroll operations by keeping information confidential.

Core Competencies:

• Must have experience with multi-state payroll, garnishments, and automated timesheets.
• Experience with payroll tax filings
• Strong knowledge of current payroll related laws and regulations.
• Superior organizational skills, attention to detail, and ability to prioritize and manage multiple tasks.
• Detail oriented, strong analytical skills, and ability to work with minimal supervision.
• Exposure to a high volume, and multi-task work environment required.
• Proven ability to provide excellent customer service to our employees via verbal and written communications.
• Proficient Microsoft Suite skills (Excel, Word, and Outlook).

Qualifications:

• Proven Experience: Minimum of 3 years of experience in payroll processing and administration, preferably in a multi-firm or complex organizational setting.
• ADP Expertise: Demonstrated experience working with ADP or similar payroll systems, including configuration, maintenance, and troubleshooting.
• Change Management Skills: Experience in managing payroll system transitions or implementations, including change management processes and training initiatives.
• Knowledge of Payroll Regulations: Strong understanding of federal, state, and local payroll regulations, including tax laws, wage and hour requirements, and reporting obligations.
• Attention to Detail: Exceptional accuracy and attention to detail when processing payroll data and conducting reconciliations.
• Communication Skills: Excellent verbal and written communication skills to effectively interact with employees, managers, and external stakeholders regarding payroll-related matters.
• Team Collaboration: Ability to work collaboratively with cross-functional teams, HR personnel, and finance departments to ensure seamless payroll operations.
• Problem-Solving Abilities: Strong analytical and problem-solving skills to address payroll discrepancies, resolve issues, and improve processes.
• Confidentiality: High level of integrity and discretion when handling sensitive payroll information and maintaining data security.
• Certifications: Professional certifications such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) would be a plus, but not required.

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