Job Description

Location: New Haven, CT (Hybrid - 2 days in office)

Overview

Our client is seeking a high-level Executive Assistant (EA) to support the Chief Strategy Officer and Chief Equity Officer . This role requires strong ownership, organization, and communication skills, as well as comfort in a dynamic executive environment. The ideal candidate will proactively manage scheduling, travel, and executive support functions with minimal oversight.

Key Responsibilities

Executive Support & Office Management

• Provide high-level administrative support to the Chief Strategy Officer and Chief Equity Officer.
• Manage complex calendars, scheduling, and meeting coordination with internal and external stakeholders.
• Prepare agendas, memos, presentations, and reports for executive and board meetings.
• Oversee expense reporting using Concur.
• Coordinate travel arrangements and event logistics.
• Handle confidential information with discretion.

Event Planning & Coordination

• Work with other Executive Assistants across the organization to coordinate large-scale meetings, happy hours, and travel logistics (e.g., hotel room bookings, itineraries).
• Assist in the planning and facilitation of executive-level events and company-wide meetings.

Qualifications & Experience

• Proven experience in an Executive Assistant role (C-suite support required).
• Strong ability to self-manage and take ownership of tasks with minimal guidance.
• Experience with event planning, meeting facilitation, and travel management .
• Proficiency in Google Suite (Docs, Sheets, Slides) and Concur for expense reporting .
• Bachelor's degree preferred but not required .
• Strong written and verbal communication skills, particularly in crafting professional memos and correspondence.
• Ability to navigate different leadership styles

Work Environment & Culture

• Hybrid role: 2 days per week in the office , with flexibility on work hours.
• Collaborative and progressive work culture focused on innovation and strategic growth.
• Opportunity to work closely with senior leadership and other EAs across multiple locations .

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